Paperless Onboarding: Branding Trick or a Smart Business Move?

Latika Raman

Working From Home_Virtual Onboarding

“Employee Experience”. These two words have been touted as the top priority for global leaders. But it seems to be a rather tough topic to crack. This is because experience is not a one-time event or exercise. It is an ongoing process and multiple minute things add up to become an experience which employees love, remember and talk about for long.

With millennials becoming 50% of the workforce in 3 years, organizations need to act on employee experience now. It is important to design experiences that appeal to them from the start of the relationship. First impressions count — company website, company and CEO rating on job portals, job description, interview process, feedback or their first day experience — it is important to make all of it easy and appealing for millennials. Their perception of your organization early on will determine how long they stay with you in this Employee Economy.

One of the crucial yet overlooked aspects of new hire experience is onboarding. Progressive companies are already using technology to onboard new hires and have moved away from traditional ways of capturing employee data which involved paper. Here are some benefits of going paperless -

  1. Streamlined Process: Paperless onboarding makes collection, storage and management of employee data easier. Data is available in real-time and on cloud, enabling anyone to access it from any location and can be easily integrated into other systems. Because entries can be edited and forms can be reused, it reduces chances of error and duplicated entries, making it a more secure, painless and streamlined process.
  2. Employee Experience: Digital onboarding is an essential step towards improving employee experience for your new hires. The Modern Workforce thrives on “experience” and appreciates the flexibility of submitting data at their convenient pace.
  3. First Day Schedule: It’s time you change the way new hires have been spending their first day at your company. Allow them to have a light and flexible day where they can get to know their colleagues and spend time with their managers rather than sit in a room for half-day filling forms for an HR executive.
  4. Savings: Going digital leads to saving time, money, space and effort. HR teams save time and effort as they no longer have to manually collect, manage, store and process data through long paper forms. It also saves them the headache of manually following up with new hires because they can see who has read, signed or completed tasks in real-time. It reduces conventional costs involved in storing & maintaining paper forms.
  5. Environment Friendly: Finally, it is an environmentally friendly way to onboard new hires. You may not realize it, but the eco-friendly positioning adds great value to your employer branding initiatives that appeals to both candidates and customers. Employees are more inclined to work for a company that is environmental-friendly as it aligns with their personal goals of sustainability.

So, don’t be under the impression that going paperless with your onboarding process will just improve your brand as an employer. It is actually a smart business move and if you haven’t already, you need to make the move today. See how we are helping organizations go paperless by scheduling a demo now.